CAPITAL OUTLAY COMMITTEE
NOVEMBER 17, 2011
MINUTES
The meeting of the Capital Outlay Committee was held at 7:00 pm in the Selectmen's Meeting room and was called to order at 7:00 p.m. by Chair Paul Linehan.
Members Present:
Chair: Paul Linehan
Board of Selectmen: Walter "Joe" Roach and William Heitin
Finance Committee: Brian Fitzgerald
School Committee: Jeffrey Cruzan and Emily Smith-Lee
Planning Board: David Milowe and Alan Robbins
Others Present:
Town Administrator: Benjamin E. Puritz (ex-officio)
Finance Director: Bill Fowler (ex-officio)
Asset School Superintendent Glenn Brand
School Superintendent Tim Farmer
School Business Manager Sue Owens
Director of Dept. of School Maintenance and Operations Ken Wertz
School Director of Technology John Marcus
Alexander Korin
1. Administrative Items
Chair Linehan asked the Capital Outlay Committee members to introduce themselves.
Approval of April 21, 2011 Regular Session Minutes
VOTED: (5-0-2) Voted unanimously to accept the Regular Session Minutes of April 21, 2011
Approval of October 6, 2011 Regular Session Minutes
VOTED: (4-0-3) Voted unanimously to accept the Regular Session Minutes of October 6, 2011
2. Sharon Public School Capital Outlay Requests FY2013
Superintendent Tim Farmer presented an overview of the School’s recommended projects FY13 and was presented by the following presenters:
Assistant Superintendent Glenn Brand:
· Funds to be returned to Capital. Mr. Brand said that there are a number of projects that have either come to a close or no longer require funding. We are recommending that $123,069 be returned to the Town.
· Funds to recommend for Repurposing. Again there are a number of other projects that have either come to a close or are carrying funds that are no longer required for their original intent. It is being recommended that $152,144 for work related to classroom and building security be broken down according to the following projects, to be repurposed to support the work associated with school safety and security:
|
Fiscal |
|
Amount of |
Request Amount to |
|
Year |
Project /Description |
Original Request |
be Repurposed |
|
FY08 |
East Closeout |
$207,310 |
$80,787 |
|
FY09 |
Cottage Parking Lot Repair |
$16,500 |
$8,859 |
|
FY09 |
MS Security |
$15,000 |
$15,000 |
|
FY10 |
’10 MS Furniture |
$31,525 |
$19,202 |
|
FY10 |
’10 SHS Modulars |
$402,500 |
$6,064 |
|
FY10 |
Energy Budget |
$125,000 |
$11,538 |
|
FY10 |
MS Parking Lot Repair |
$10,000 |
$10,000 |
|
FY10 |
MS Modulars |
$80,500 |
$712 |
|
|
|
|
$152,162 |
|
|
|
|
|
· School Director of Technology John Marcus stated that the technology capital request is broken down in three parts:
a. Infrastructure – at a cost of $200,000 – The network infrastructure components include new switched, switch gear, servers, wireless access points and hard-wiring
b. Devices – at a cost of $138,000 -Laptop carts to advance and even out accessibility and an iMac in every classroom
c. Interactive Classrooms – Interactive Whiteboards at a cost of $90,000
d. Total capital request for Technology $428,000
· Director of Dept. of School Maintenance and Operations Ken Wertz discussed the following capital requests:
a. District Wide Security Project (Classroom Door Locks) saying that all classrooms could be adequately secured through the installation of proper door lock mechanisms. With the repurposing of existing capital funds allocated to the school department - $152,162, the existing funds earmarked for security in previous fiscal years - $113,324 and a FY13 capital request for security in the amount of $97,514 the total security project cost $363,000;
b. Heights Boilers – at a cost of $150,000 – Maintain and update present boiler system;
c. School Street Structured Repairs – at a cost of 13,236 – This represents work that is of a more immediate nature in order to continue with the regular use of 1 School Street. It represents a first phase of work on the project which will span five years.
d. Total capital request $260,750
· School Business Manager Sue Owens discussed the following capital request for Special Education Vans:
a. Special Education Vans – at a cost to $29,000 – To replace Special Education vans that are older than our planned retirement. We currently have 31 vans. Of the 31 vans, 8 vans are 10 years old and at least 6 vans are 10 years old and have 100,000 miles. Van 12 (1999 van with 133,000 miles) should be replaced due to high mileage and age.
b. Total capital request $29,000
Following is a summary of the total FY13 Capital Outlay Request for the Schools:
Update of boiler system at Heights Elementary School $150,000
District-wide classroom door locks 97,514
Special Education van 29,000
Technology Projects District-wide 428,000
1 School Street Repairs 13,236
Total $717.750
3. Next Meeting
Thursday, December 1, 2011 at 7:00 p.m. at the Selectmen’s Meeting Room
Selectmen’s sector Capital Requests at 7:15 p.m.
VOTED: (7-0-0) Voted unanimously to adjourn the meeting at 8:15 p.m.